The posts tagged with notes are stuffs that I learned over time from blogs, articles, trying out on my own. The posts will be updated whenever I learn something new on the topic. This post can be easily read anytime and anywhere. Also, they can be easily shared. Do comment/point out if something is wrong out there.
Inspired by Julia Evans http://jvns.ca/ to write these posts.
What is GTD?
GTD abbr for “Getting Things Done” – is a framework for organizing and tracking your tasks and projects. Its aim is to make you have 100% trust in a system for collecting tasks, ideas, and projects.
The lists you have to maintain:
in list is where you capture all your ideas whenever they occur to you.
This can be anything and process is just emptying your brain and putting it
The items in the list should processed one by one in the order they appear on your list.
Ask is it actionable –> if No, then throw it away if you don’t need it anymore or move to “some day/maybe list” or incubate it –> add it to tickler file.
if Yes, Plan the next action that needs to be performed. Spend a little extra
time planning how the things need to be executed (If the action takes less
than two minutes to perform then just do it). If more than 2 minutes delegate
Next Actions list or move to
Waiting for list if it depends on
Next Actions is probably the place where most of the things will
land up. If the open loop will take more than one action to close, the overall
goal should also be noted on a
Next Actions list
next actions list contains the list of things that you plan to perform.
This can also be said as as-soon-as-possible actions. Things which you will
work on whenever free.
Waiting-for list contains the list of things that would be list of task
you are waiting on somebodies action.
Projects list contains the list of
next actions. If anything that takes
more that one
next actions to complete can be combined into a project.
Completing the tasks one by one takes one one step closer to completing the
It’s good to write down the goal of the project maybe as a description so that it helps in focusing on the goal.
The contexts are basically
tags to actions. It is a common practice to add
@ when context is a location.
Agenda Contexts - Agenda context is setting an agenda for a certain type of
work. For example for everday meeting you can add the agenda context to all the
actions that needs to be discussed.
Projects and Ideas which does not need immediate attention but surely needs
attention when you have time goes into
someday/maybe list. This list should
be reviewed weekly along with the rest of the system during the weekly review.
calendar is for doing things on a certain time and date.Only keep time
sensitive activities in list so that it does not get diluted.
This is one of the critical factors for the success of the
GTD Framework. The
weekly review needs to be done once per week.
- Review each of the
next action. Each project should have atleast one
next action. Only keep the items which you can do in the coming week else move it to
someday/maybelist. If you don’t think you will ever do it—remove it completely.
- Look through your someday/maybe list and see if some
projects/actionsshould be moved to the list of current
projects/the next actionslist. If creating a new project on your projects list, make sure to figure out its next physical, visible action and put it on the next actions list as well.
Trigger List is a list of
keywords which is useful to trigger thoughts/ideas
floating around your head during brain dumps.
Read and Review
read/review folder is a list of documents that you maintain to read.
Whenever you have some minutes to kill you can refer to this list.
If you need sometime on a specific date and time. Maintain this the action item will only pop up on that specific date and time.